Brookes
Pharma Pvt Ltd
INVENTORY MANAGEMENT
President's Message
Today what we see as Brookes is a corporate phenomenon hugely
different from what it was some 23
years back when it had taken birth as a small concern. It has made a great
progress since, which is attributable, after the grace of Allah, only to the
untiring dedication, care and hard work of the people, forming the Brookes’
Family.
During all these years
Brookes has completely transformed at all the various levels of operations.
There is however some thing that has remained unchanged with Brookes. It is the
commitment of the organization to always strive for the betterment of the
community and to serve it through its expertise in making what is often called
one of the greatest products of human civilization-The Medicine.
From the very first day, the
collective genius at Brookes has been in pursuit of a magnificent vision-a
vision which has been continually unfolding its details to define our course of
development. Through this vision, we have journeyed through the thick and thin
of time without any great difficulty and now we are all set to embark upon a
grand voyage in the already-started era of WTO.
Yet it is the start of the
journey as we are still to consolidate and enhance the scope of our global
presence and recognition. However as the right people are moving in the right
direction, the journey promises a happy and bright future. Insha-Allah.
Company Profile:
Brookes Pharma (Private)
limited one of the leading and fastest growing pharmaceutical firms of
Pakistan. Operating since 1986 as a manufacturer of premium quality medicines,
Brookes is now a sophisticated and advanced production facility, dedicated to
making a broad array of highly specialized, ethical medicines in a vast range
of dosage forms from tablets, capsules, pellets and gels to injectibles,
granules, suspensions and syrups. The product portfolio of Brookes includes
medicines under product lines of gastro-enterology, anesthesia, dermatology,
cardiology, NSAID and ant-septic drugs.
Situated in Korangi, Karachi
over a covered area of 60,000 square feet, Brookes operates under licenses and
technical collaboration of large-scale pharmaceutical organizations including
Merz Pharma Germany and Edmond Pharma Italy. Being a company that believes in a
collective endeavor and cooperation, Brookes remains in pursuit of establishing
and maintaining business relationships that could help achieve its broader
goals of quality, efficiency and growth.
This forward looking
approach and the will for expansion have helped Brookes become an
internationally recognized name with its presence in pharmacies of a number of
countries across the globe. Brookes is prepared to make further headways into
many more countries as it revamps and upgrades its operations with the
constructions of a whole new production unit.
Engaged in third party
manufacturing for companies including reputed multinationals, the
organization’s strict adherence to Current Good Manufacturing Practices (CGMP)
and its commitment for the preparation of products of the highest quality, have
won for it a unique place among Pakistani pharmaceutical firms.
Brookes is an ISO 9001, ISO
14001, SA 8000 and OHSAS 18001 certified company. It is further upgrading its
operations to get one more certification of ISO 17025 during the end of the
year 2012.
Brookes is an environment
friendly organization which meets all the NEQS parameters of its effluent and
emissions.
INTERNATIONAL EXPOSURE:
Sri Lanka was the first foreign market, to
which Brookes made its appearance in 1996. It has since then been pretty
successful in penetrating the ‘pharmacy bazaars’ of a number of Asian and
African countries including Kenya,
Sudan, Afghanistan, Vietnam, Tanzania,
Uganda, Uzbekistan and Myanmar. This success, while attributable to its
aggressive marketing strategies, is one of the indicators of the organization’s
growing global recognition as a producer of quality medicines.
Brookes’ share in the
international market is anticipated to rise manifold with the expected
inclusion of about a dozen more countries including Philippines, Azerbaijan ,Kazakhstan, Turkmenastan, Yemen,
Jordan, Dominican Republic and Cambodia where many product registration
dossiers have been recently submitted. Following its ambitious vision, Brookes
is prepared to further explore the globe through continuous enhancement of
quality, efficiency and marketing efforts.
PARTNERS:
Merz Pharma
Merz Pharma is an innovative
and international healthcare company bundling the activities of its three
subsidiaries Merz Pharmaceuticals, Merz Consumer Care and Merz Dental. The
products offered by the company range from prescription and over-the-counter
products for health care and wellness to materials for dentists and dental
technicians. With more than 1, 000 employees worldwide, Merz Pharma generated
approximately 260 million euros in revenues in fiscal year 2002-03. Merz Pharma
is a part of the Merz Group, which with some 1,700 employees achieved sales of
more than 340 million euros in fiscal 2002-03.
For more information, please
visit www.merz.com
Edmond Pharma (EP)
Edmond Pharma (EP) is an
Italian enterprise with a complete and innovative product range designed for
the international market. Since twenty years the EP has been manufacturing
active pharmaceutical ingredients and finished pharmaceutical products. The EP
has its own R&D department devoted to the synthesis of original chemical
entities and new pharmaceutical formulations. Currently holding around 40
patents, the company’s main activity is based on manufacturing and selling
products coming from its own R&D, licensing to pharmaceutical companies
world-wide and exporting 90% of its production.
For more information, please
visit www.edmondpharma.de
Dimethaid Research Incorporation:
Dimethaid Research
Incorporation is a publicly traded, Canadian, specialty pharmaceutical company
headquartered in Markham, Ontario, with manufacturing facilities in Varennes,
Québec and Wanzleben, Germany. The company develops and commercializes targeted
therapeutic drugs designed to produce minimal side effects. Dimethaid's two
technology platforms focus on immune system regulation and transcellular drug
delivery. Products are aimed at expanding treatment options in oncology,
immunology, rheumatology and the therapeutic management of chronic viral
infections.
Social Commitment:
Brookes produce premium quality medicines in the areas of proprietary
prescription products, branded generics and niche therapeutic segments. We
produce medicines that conform to cGMP requirements and cater the healthcare
needs of not only the local but also the international markets. We employ
cutting edge technologies, that are environment friendly, and we always strive
to achieve zero defect products by meeting international standards. We work
tirelessly to provide the highest quality and most affordable medicines to the
ailing humanity, thereby contributing for the betterment of society.
POLICY FOR QUALITY, HEALTH, SAFETY, ENVIRONMENT & SOCIAL
ACCOUNTABILITY:
Brookes has a strong
commitment to produce Pharmaceutical products of the highest quality while
operating in a safe , Environment-friendly and social responsible and
Accountable manner.
To fullfill the
above commitment , the organization:
Follows the pharmaceutical
industry standards of quality by using appropriate systems of production,
storage, distribution, quality control and quality assurance.
Prevents incidents
(injuries,ill-health & accidents) by managing health, safety and environmental
risks involved in all the various operations.
Promotes environmental
awareness among its employees and affiliated parties and adopts efficient
techniques to prevent environmental pollution.
Complies with the applicable
national and international laws, standards and requirments of environment,
health, safety and social accountability and safeguards the interests of all
the stakeholders by acting in a socially responsible manner.
Makes continual efforts to
enhance quality, environment, health and safety systems by improving customer
satisfaction, preventing errors & incidents, team work and human resource
development.
INVENTORY MANAGEMENT PROCESS:
The pharmaceutical industry
is a very important one in the industrial world because of its major role in
sustaining a healthy nation. Within the industry, there are various firms or
companies engaging in one form of trade or the other. While some specialize on
research and development in respect to drugs or medicine for curing one
existing or new infection or disease, some are into manufacturing drugs and
others are into prescribing drugs, marketing drugs and the likes. This scene,
as if it were stage drama, is been watched, assessed and controlled by
reputation organizations, associations, bodies, commissions and special
committee to ensure that things do not go beyond normal.
As an experienced
store/warehouse manager and later as logistics and warehouse manager, I have
always desired to put some things together for future individual who may
eventual find themselves working in such firm as pharmaceutical company. Many
find it difficult to work as one and those who had actually worked as one had
lots of difficulty times such as lost which could not be accountable for and
they have to pay for, lots of query to answer on why drugs expired without
knowing, damages, supplying wrong strength or SKU for another, lost in transit
if saddled with a bit of logistics responsibilities and so on.
As soon as I got on the job,
I rolled out what I want to achieve which every store manager is expected to do
if he must achieve success on the job. Take a look at mine.
The store/warehouse is
committed to:
i. serving you better via prompt delivery or dispatch of stocks,
ii. enhancing effective communication,
iii. handling your complaints with courtesy, absolute care and
prompt response,
iv. proper and accurate documentation(s) for effectiveness and
efficiency, and
v. due process for in-coming, out-going and out-sourcing of
stocks.
This is mine and you need
something similar to this, not exactly. It all depends on your organization and
what you want to do or achieve. Inventory management and control thus is a very
vital knowledge at a store or warehouse manager must have in order to perform
well on the job.
Practically, inventory
management is all about ensuring that everything about your stock is well
planned and organized such that there is easy flow of stock within and outside
the firm. This means that you must have enough stocks to satisfy all orders and
ensure that customers continue to have stocks at all time. It is a complex
things and quite challenging. However, some programs have helped in reducing
the stress of using varieties of formulas in getting reorder level, maximum and
minimum stock level, warning level, annual demand, etc. This is about INVENTORY
OR STOCK CONTROL.
In managing you stocks in a
pharmaceutical company, you must learn first how to keep proper records. You
must be very versatile in this and like figures especially when you handle over
100 different types of drugs and some have different strengths e.g. 10mg, 25mg,
50mg, 100mg, 500mg, 1g, 4000iu, 10000iu, 20000iu, etc. Some of the documents
you must have and make use of are:
DELIVERY NOTE (DN): This
records all drugs and materials leaving the store to the customers, REPs,
office workers and donations to institutions. It must have Date, Particular
(for drug name, expiry date, batch number and strength), packaging details
(e.g. bottles, vial, PC, etc), Name and Address of the consignee, serial
number, signature space for the store manager and the receiver. It could be
duplicated in pink or be in triplicate.
GOODS RETURN FORM (GRF): It
records all goods return and in good condition.
GOOD RECEIVE NOTE (GRN): It
records all imported stocks as they enter the store i.e. stocks imported from
manufacturer and being received into the store or stocks received from the
production department into the store and ready to be issued out.
PRODUCT REQUSITION NOTE
(PRN): It records all requests for order placement forwarded to the purchasing
manager or procurement department when stocks reach reorder level. It should
specify which stock needs to be replenished and the quantity to be ordered
(though the procurement manager may know the right quantity to procure within
the financial constraint of the organization).
WAYBILL: This is a store
document that accompanies stocks being moved out of the organization which must
be presented when stopped on the way either by the organization's security men
or force on the way to the customer's warehouse or store.
BIN CARD: This is a document
showing daily incoming and outgoing of stocks in and out of the store or
warehouse. It must show the consignee's name and address, batch number, expiry
date, quantity, signature and the balance (on continuous basis). FIFO should be
strictly applied so as to avoid loss due to expiration of drugs.
INVENTORY SOFTWARE:
Inventory management and control software could be installed on the office
system for daily posting and accurate report as generated by the tested and
tried program. Good ones include inflow inventory program, Chronos eStock Card,
Inventoria Manager Stock etc.
In managing stock or
inventory in a pharmaceutical company, the following must be put into
consideration:
1. The stocks expiry date must be checked and documented. It must
be written on the bin card.
MANAGEMENT ACTION: Ensure
that there is proper surveillance on the expiry date of each drug to avoid loss
due to expiration.
2. The Batch number must be noted and document as their may be
many batches of the same class of drug
MANAGEMENT ACTION: FEFO
(First Expiry, First Out) should be used here. The first expiring batch should
go out first.
3. The temperature must be well noted and likewise the storage
conditions. Some of such instructions are: store between 2oC and 5oC, store
between 15oC and 25oC, protect from sunlight, keep in deep freezer, etc. Adhere
to these instructions.
MANAGEMENT ACTION: The
temperature should be properly monitored to avoid damaged due to over/under
temperature.
Others include:
4. Stocks should not be jam-packed in the stock. There should be
enough space and the store should be well organized to allow for easily
location and free movement.
5. Computer data should exist for all stocks in the store which
will be updated daily or almost immediately as the stocks are going out or
coming in to enable the manager to know quantity left for each stock at a
glance on the system in case of urgent demand.
6. Cleanliness is part of proper management of the warehouse.
7. Proper documentation and record updating is also necessary here
from source document to Bin Card.
The stock control strategy
is also necessary for effective and efficient management of the warehouse. Lots
of software now exists to remove difficulties in this area. In controlling the
warehouse stocks, the control measure/software/program should be able to
determine the following upon which right decision should/could be taken:
1. MAXIMUM STOCK LEVEL
2. MINIMUM STOCK LEVEL
3. RE0RDER LEVEL OF STOCK
4. REORDER QUANTITY
5. WARNING LEVEL FOR STOCKS
6. NORMAL CONSUMPTION
7. NORMAL REORDER PERIOD
8. ANNUAL DEMAND OR QUANTITY
The manual method of stock
control is fast fading out though some organizations still make use of it.
However, daily check is needed to ensure efficiency. Computers these days have
helped to save such time because alert props up when stocks need to be reorder,
below minimum level, when over stock, etc.
Posts
0 comments:
Post a Comment