General Maritime (pvt) Ltd ERP BASE REPORT

    AKNOLDGEMENT

Dear Readers,

First of all I would like to thanks to almighty ALLAH that he courage me to complete this report. I have putted our best to complete this report. It is honor for me to write report of General Maritime (pvt) Ltd.

Secondly I am also thankful to my beloved parents that they are supporting me financially and morally as a result we are studying in this reputed university.

I am also thankful to my mentor and guide lecture: Sir Muhammad Khalid Khan for his constant support, guidance and supervision, which enable me to successfully achieved my task and finally come up with this report.

Sincerely,

Babar Rauf

                    

Enterprise Resource Planning:

ERP is short form to enterprises resources Planning ,is basically software, that helps us to manipulates our data, throughout the organization without needing any further interference.

Its purpose is to facilitate the flow of information between all business functions inside the limit of the organization and manage the connection outside stakeholder.

Benefit of ERP:

·        Improved workflow and efficiency

·        Track actual costs of activities and perform activity based costing

·        Reduced inventory costs resulting from better planning, tracking and forecasting of requirement.

·        Streamlining processes and workflow with a single integrated system

·        Improved customer satisfaction based on improved on time delivery, increased quality.    

·        Provide a consolidated picture of sales, inventory and receivable.

Analyzing Oracle ERP success in General Maritime:

Many organizations have not incurred the necessary benefit in terms of money and other measures there are lots who have witnessed multiple profits. Studying them will help in understanding the critical success factors for ERP implementation. They will help in deciding ERP success.

The critical success factors of ERP systems mainly include proper implementation and usage. Beside this there are several other factors that decide the regular functioning of ERP in organizations.

Company Name
Business Type
Services
Address	Suite No.403-404, Progressive Plaza, Beaumont Road, Karachi (Pakistan)., Tel: PABX: (92 - 21) 111-403-404 , 5657690 - 95 FAX: (92 - 21) 35657696 - 97
Company Web Site

Background:

General Maritime is a transport services provider with global reach.Our primary goal is to achieve total customer satisfaction. This is done through teamwork and dedication to achieve exceptional goals. With state of the art technology, innovative thinking and high quality service, we aim to maintain our position as a leader in the marketplace

Our Corporate office is situated at Progressive Plaza , which is a vibrant trade and shipping hub. We have the facilities of  fax / E-mail / Container Tracking / Mobile / beside a website for e-commerce application.

we have strong ties with leading shipping lines and can accommodate any cargo through slot agreements of our own containers to various ports of  the world.

We have branch offices at  Lahore, Faisalabad and Sialkot which cater for the up country shipper's requirements.

Services:

 Shipping Agency

• Services 10 liner and tramp vessels per month calling at Karachi Port and Bin Qasim
• Expeditius Vessels turnaround
• Full services to Master and Crew
• Prompt responce to Principals
• Post sailing follow-up

Ocean Freight Management

With efficient and hands-on professionals working within the headquarters in Karachi and branch office at Lahore, Sialkot and Faisalabad, GML Pakistan provides regular LCL & FCL services on a weekly sailings to global destinations.

Afghan Transit Trade

• Professional/reliable service to Afghanistan
• Own set-up in the region with dedicated staff
• Handle up to 400 TEU per month (Approx .10,000cbm)
• Service include: Clearance, Trucking, Loading / Unloading
• Tracking of shipments using satellite phones

Land transport (Road & Rail)

·  Cover all inland destination s

·  Provide full load & groupage services

·  Excellent network with the National Railways

Airfreight Management

Our expertise in airfreight handling has been one of the important factors for our success

Reliable,economical and flexible consolidation services to various destinations

Dedicated specialized & experienced team

Door to door delivery services

FIATA approved cargo agent

Project Handling:

• Project Planning
• Roution of a Surveys
• Select Reliable carrier
• Site Inspection & Preparation
• Tracking & Tracing
• Custom Clearance
• Final Stage Delivery / Closing

History:

Oracle Corporation is in the top three of the line developers of enterprise software, but most do not know how they got their start or how they come to be so big. This is how oracle came about. Thirty two years ago Larry Ellison noticed that companies were lacking something when it came to database software. He stumbled across a prototype that worked, yet no other company put any efforts into this prototype. Ellison and his co-founder Ed Oats and Bob Miner had their work cut out foe them. With this prototype, they knew that they could and would change business computing forever.

Oracle provides the world’s most complete, open, and integrated business software and hardware systems, with more than 370,000 customers including 100 of the Fortune 100 representing a variety of sizes and industries in more than 145 countries around the globe. Oracle’s product strategy provides flexibility and choice to our customers across their IT infrastructure. Oracle is the only vendor able to offer a complete technology stack in which every layer is integrated to work together as a single system. In addition, Oracle’s

Open architecture and multiple operating system options gives our customers unmatched benefits from industry leading products, including excellent system availability, scalability, energy efficiency, power performance, and low total cost of ownership.  

Oracle was founded, more than three decades ago, by Larry Ellison. Now oracle is also the one of the largest software company in the world than 40,000 customers across the globe, using oracle’s software’s .

Oracle has been selling ERP applications designed to work with its database since 1987.

Oracle sells most of its applications to manufactures and consumers goods companies, making them a direct competitor with SAP.

Oracle Modules:

 Oracle solution includes a number of functional modules, which support transactions to execute key business processes, such as:

Ø  Finance module:

     The Financial Accounting module in Oracle is designed to capture organizations business transactions in a manner that will satisfy external reporting requirements. Local legal considerations are pre-delivered with the system and the ability to manage and report on multiple companies in multiple countries with multiple currencies is part of standard functionality. Integration with Sales and Distribution, Purchasing and Materials Management allows for the ability to select any financial transaction and "Drill Down" to the originating transaction whether it is a purchase Order, Sales Order or material movement.

Financial Accounting includes the following sub-modules:

·    GL(general Ledger)

·    AP(Accounts Payables)

·    AR(Accounts Receivables)

·    CM(Cash Management)

·    FA(Fixed Asset)

Ø  HR modules are: 

 The Human Resources module consists of all master data, system configuration, and transactions to complete the Hire to Retire (or, as some say, Fire) process. It includes the following information and processes.

Human Resources (HR) Components or Sub-Components:

·    Core HR

·    Self Service HR

·    Recruitment

·    Learning

·    Training

·    Performance management

·    Absence management

·    Payroll

·    Time and labor

Ø  Order fulfillment modules are:

·    OM (Order Management)

·    Shipping

·    Advanced Pricing

·    Release Management 

Ø  Purchasing/Procurement modules: 

·    Purchase Order

·    Requisition

·    RFQ (Request for Quotation)

·    Quotation

Ø  Manufacturing modules are:

·    WIP

·    BOM

·    Inventory

·    Quality

·    Product Development

·    Process Execution

·    Costing

Ø  Maintenance module:

·    EAM(Enterprise Asset Management)

Ø  Project modules are :

·    Project billing

·    Project costing

·    Project resource management

·    Project contract

Ø  Planning module are:

·         Demand planning

·         Advanced Supply chain

·         Inventory  Optimization

·         Manufacture Scheduling

Questionnaire:

1. What was the basic motivation in going for an ERP system?

2. What were the problems that you faced with the earlier system or process?

No problems we faced with earlier system of recording transactions and access. We are just switched to improve our services.

3. What kind of planning was done before implementation?

Before implementing ERP, you are going to put a great deal of pre-purchase effort into deciding what kind of ERP software system will be the best fit for your organization. Developing an ERP strategy is an important first step that will help you move forward with the rest of the planning. You also want to know what kind of impact implementing ERP will have on the people in your organization.

4. How you select the ERP and related Modules?

           

               As per requirements.

5. How many modules are implemented and why?

 We are using four modules in our Organization. Which are as follow?

                                I.      Finance module

                              II.      HR modules

                   III.    Project modules

                  IV.    Marketing modules

We implemented four Modules. Finance Module to capture organizations business transactions and HR Module to complete the Hire to retire process and Project Module to complete the Plan to produce process and Marketing modules helps organization out, to solve their issues concerning market and marketing department, also makes the strategies for the company in marketing.

6. How you evaluate the implementation methodology (success and problems)?

Interfaces are huge problem, Determine where master data resides, Expensive, very complex, demands highly trained staff, lengthy implementation time.

It integrates all aspects of a business. It promises one database, one application, and a unified interface across the entire enterprise. An entire company under one application roof means everything from human resources, accounting, sales, manufacturing, distribution, and supply-chain management are tightly integrated. This integration benefits companies in many ways: quick reaction to competitive pressures and market opportunities, more flexible product configurations, reduced inventory, and tightened supply chain links.

7. How long will it take to implement the ERP?

This process can take from anywhere between six months to a couple of years to finish. A lot of coordination between various members is required during the ERP implementation. If there is no coordination between the core team members, customer and managers then project will get delayed.

8. Financial, Operational, customer satisfaction and other indicators before and after implementation?

9. What is the cost of maintaining and implementing ERP?

10. Did you achieve the outcomes you expected?

11. What was and what is your employee ratio before and after implementation of this process?

Little bit improve the ratio after implementation of this process of ERP.

12. What was the IT infrastructure before ERP implementation? Did you need to bring major changes in IT infrastructure for the ERP implementation?

13. What do managers need to know about organization in order to build and use ERP successfully?

14. How can business use ERP for competitive advantage?

 Competitive advantage depends on competition, if it is very sophisticated; you may gain some ground but perhaps not an advantage. Sometimes you simply need to be able to level the playing field a bit. If your competition is on the same level as yourself, or weaker, then you should be able to gain an advantage. At least until they go through the same process.

15. Why is it so difficult to implement ERP?

ERP implementations is very difficult, several firms fail due to lack of proper implementation. There are so many challenges, during the installation process of ERP system in organizations. They are different critical issues that must be consider for the successful implementation of the ERP which include commitment from top management, reengineering or existing process, integration of the ERP with other business information system, selection of ERP consultants, implementation time, implementation costs, ERP Vendors, selecting the right employees, Training of the employees and Morale of the selecting employees. Several organizations do not understand the direct cost that associate to ERP system, when they firstly initiate to implement the system. The ERP benefits are so clear, they are totally understandable but the costs of implementation not clear before the implementation. Before implementation vendor try to aware about the cost and difficulties when they try to implement and sale to the organization.

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